You will be sending your documents back and forth with your faculty advisors throughout your writing process. Before you send your document, you should enable the Track Changes feature. Any changes your advisors make to your document will be recorded, so you can approve or reject that change later.
On the Review Ribbon in the Tracking Group, click on the Track Changes icon to highlight it and enable it. Then, just type in your document as normal, and any change you make will be tracked. Different colors will represent different people commenting on the same document. The colors will change automatically with the different users. To disable track changes, repeat this step.
With balloons turned on, all changes (except added text) display in the right margin, including comments. This includes formatting changes such as bold, italic, etc.
Without balloons turned on, all changes are right in the text. Move your cursor over a comment to see a popup box of the comment.
Once everyone has made their changes and comments, you may need to combine everyone’s documents into one final document for review.
Each person’s changes will appear in a different color, so you can easily see who said what. To look at the changes by a single individual, click on the arrow to the right of the Show Markup icon (in the Tracking Group), go down to Reviewers, and choose the single person you want to look at.
Once you have all of the documents combined into one, you need to accept or reject all of the changes and comments. Normally, you will reject all comments – after you address the issue!
Use the Next and Previous icons in the Changes Group of the Review Ribbon to move back and forth to the various changes.
The information provided in this guide is based upon a guide created by the University of Michigan Libraries. They have graciously made their guide available under a Creative Commons License 4.0. Please click the link to visit the UofM original.